Wedding rentals typically run $2,000 to $4,000 in Bucks County if your venue supplies the basics, and $8,000 to $18,000 if you're building an event from nothing at a raw site or private property. The single biggest cost variable is what your venue already owns.
Itemized costs
| Item | Typical rental cost |
|---|---|
| Round table (seats 8–10) | $12 – $22 each |
| Long farm table | $75 – $150 each |
| Standard chair | $3 – $8 each |
| Chiavari or upgraded chair | $8 – $16 each |
| Linens per table | $18 – $45 |
| Napkins | $0.75 – $2.50 each |
| Basic china place setting | $4 – $9 |
| Glassware per guest | $3 – $7 |
| Flatware per guest | $3 – $6 |
| Dance floor | $500 – $1,400 |
| Bar setup | $200 – $600 |
| Lounge furniture grouping | $400 – $1,200 |
| String lighting | $400 – $1,500 |
| Uplighting | $300 – $800 |
| Delivery, setup, pickup | $300 – $900 |
| Tent, 120 guests | $3,000 – $9,000 |
| Tent flooring | $1,500 – $5,000 |
| Tent sidewalls | $400 – $1,200 |
| Heaters or fans | $150 – $400 each |
| Portable restrooms (upscale) | $1,200 – $3,500 |
| Generator | $400 – $1,200 |
The number that matters: what's included?
This is the whole article in one question. Before pricing a single rental, get a written list of what your venue provides.
Most full-service venues include: tables, standard chairs, basic linens, china, glassware, flatware, and often a dance floor. If so, your rental budget is upgrades only — nicer chairs, better linens, lounge furniture, lighting — and $1,500 to $4,000 covers it.
Raw sites, barns without inventory, and private property include none of it. That's when rentals become one of the largest lines in the budget.
The trap: a $4,000 site fee at a beautiful barn looks cheaper than a $14,000 all-inclusive package until you price $11,000 of rentals against it. See all-inclusive vs à la carte.
Backyard and private property weddings
The most commonly underestimated scenario. If you're marrying at a family property, price these before committing:
- Tent — $3,000 to $9,000 for 120 guests, more with flooring
- Flooring — required on uneven or wet ground, $1,500 to $5,000
- Restrooms — $1,200 to $3,500 for anything you'd want at a wedding
- Power — a generator if the property can't carry catering and lighting load
- Kitchen — caterers may need a prep tent, refrigeration, or cooking equipment
- Parking and lighting — for guests walking on grass in the dark
- Permits — some townships require them for tents or large gatherings
A realistic backyard wedding for 120 guests runs $18,000 to $35,000 once all of this is accounted for. It's often not the saving people expect.
Where to save
1. Use the venue's inventory. Standard chairs are fine in photographs. Chiavari upgrades cost $600 to $1,300 on 120 guests for a difference most guests never register.
2. Fewer, larger tables. Ten tables instead of fifteen cuts linens, centerpieces, and rental count simultaneously.
3. Skip lounge furniture. It photographs well and gets used by six people.
4. Colored napkins, white linens. Napkins are the cheap way to add color — $1 each versus $30 per tablecloth.
5. Ask about last year's inventory. Some rental companies discount discontinued lines.
6. Consolidate suppliers. One company delivering everything beats three delivery fees.
Our rentals and lighting page lists suppliers we work with in Bucks County.
What to ask a rental company
- Is delivery, setup, and breakdown included, or itemized?
- What are the delivery windows, and does the venue allow them?
- What's the damage and replacement policy?
- Is there a minimum order?
- When do I confirm final counts, and can I reduce after that?
- Do you carry insurance, and can you provide a certificate for the venue?
On final counts: most companies let you increase but not decrease after a cutoff, typically 7 to 14 days out. Order conservatively and add later.
Frequently asked questions
How much do wedding rentals cost? $2,000 to $4,000 in Bucks County if your venue provides tables, chairs, linens, and place settings. $8,000 to $18,000 if you're starting from an empty site and need everything including a tent.
What do wedding venues usually include? Most full-service venues include tables, standard chairs, basic linens, china, glassware, flatware, and often a dance floor. Barns, raw sites, and private property typically include none of it. Always get the list in writing.
How much does a wedding tent cost? $3,000 to $9,000 for 120 guests, before flooring, sidewalls, lighting, or climate control. Flooring alone adds $1,500 to $5,000 and is usually necessary on uneven or damp ground.
Is a backyard wedding cheaper? Frequently not. A 120-guest backyard wedding runs $18,000 to $35,000 once you add tent, flooring, restrooms, power, kitchen facilities, and parking — often comparable to a venue that includes all of it.
Are Chiavari chairs worth the upgrade? They photograph better than standard banquet chairs, but the difference costs $600 to $1,300 on 120 guests. If the budget is tight, it's one of the easier cuts.
When do you have to finalize rental counts? Typically 7 to 14 days before the event. Most companies allow increases after that but not reductions, so order conservatively and add later.
Weddings at The Arbor
The Arbor at The Bucks Club is a wedding venue in Jamison, Bucks County, Pennsylvania. Our packages include tables, chairs, linens, and place settings, so rentals are upgrades rather than necessities.
Cost figures derived from published Philadelphia-metro and Pennsylvania market data, August 2026.
Last updated: August 2026